As summer approaches, many companies start planning outdoor events — from corporate summer gatherings and client events to team-building activities, sports events and larger public occasions. A well-designed programme, a suitable venue and a positive atmosphere all create a strong foundation for a successful event. Just as important, however, is thinking through how to ensure the safety and wellbeing of participants, as well as the smooth running of the entire event.
According to Priit Pärgmaa, Head of Short-Term Security Services at Forus, involving a professional security team should be considered whenever an event involves a larger number of people, an open area, alcohol, a dynamic programme or several activity zones. “The role of a security team is not simply to stand at the entrance. A well-planned security service helps prevent unexpected situations, keeps people moving smoothly, supports the organiser and enables a quick response if something happens,” explains Pärgmaa.
For summer events, the most common risks are related to:
- access control;
- parking;
- alcohol consumption;
- unauthorised persons;
- lost items;
- potential conflicts.
Outdoor events may also involve additional risks related to weather conditions, defining the event area and managing the movement of people. “Risks may not always seem significant at first, but small details can have a major impact during an event. A solid security plan gives the organiser confidence and helps guests feel safe,” adds Pärgmaa.
Plan the security solution with a specialist
Forus provides short-term security solutions for events based on the size, format and nature of each occasion.
Services may include, for example:
- manned guarding;
- access control;
- ticket, identity and personal belongings checks;
- surveillance using technical security equipment;
- visitor guidance;
- security for public gatherings;
- cloakroom service;
- lifeguards;
- traffic and parking management, if needed.
Every event is different, which is why it is worth planning the security solution together with a specialist. For some events, a smaller team may be sufficient. Larger events or public gatherings may require a more detailed security plan, a risk assessment and precise positioning of security staff.
When planning security services for an event, the organiser should consider how many people are expected, where and when the event will take place, how long it will last, whether the area is open or restricted, whether alcohol will be served, how parking is organised and who is allowed to enter the event area.
“The earlier a security partner is involved, the better potential risks can be prevented. A safe event starts with planning, not on the day of the event,” emphasises Pärgmaa.
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Forus helps make summer events safe, smooth and more worry-free for organisers — whether it is a corporate summer gathering, client event, team-building activity, sports event or larger public occasion.
Learn more about Forus event security services and get in touch with us. We will help find the right security solution for your event.
